If you're just starting to explore it, or if you already know a few things but want to learn a bit more about where we fit, this is a good place to start.
When you're just starting to investigate document systems, there's a lot to learn, but there aren't many sources of basic information. If we can help you better understand the technology and its benefits, you'll make a better informed decision.
Move Your Information Faster
Most businesses start looking into document scanners and management systems because they want to:
increase efficiency by moving paper documents through a workflow faster
improve customer service by retrieving documents immediately
stop losing physical documents entirely
save money by reducing the need for storage space and teams of librarians to file and retrieve physical files.
A document system is more than a desktop scanner and a hard disk where you store images of the scanned pages. Most document solutions include production scanners that can handle hundreds or thousands of documents a day, plus a workflow or document management application that makes the newly scanned information available to a department or an entire enterprise.
Bottom-line: What is the paper used in your daily business process costing you?
3% to 5% of paper documents are lost
1% to 3% of paper documents are misfiled
On the average $120.00 is spent of labor searching for a misfiled document
If the lost document must be recreated the above labor cost jumps to $250.00. (These costs are for the average employee. What would the costs be if this was a manager?)
The average four drawer filing cabinet holds 10,000 pages of 8.5" x 11" paper of standard weight. How much does it cost per year to maintain these files? - approximately $25,000 to fill it and $2,000 to maintain!
